Ethelbert B. Crawford Public Library

Trustee Meeting Minutes

July 18, 2019

The meeting was called to order at 4:32 pm by President Lynn Skolnick. Members present were Sari Rosenheck, Connie Keller, Steve Sharoff, Christine Cavello, Marvin Rappaport, Marvia Raponi and Lynn Skolnick .

Connie called for a motion to approve the minutes of June 20, 2019. Marvin seconded it and it was approved unanimously.

Correspondence

Thank you letter from Aviva in reference to donation made in memory of Jean Freeman from BOT.

Jen Metzger funding $2,000. To be received in the Fall.

Arris Construction Company was sent a demand letter from DASNY about repair/replacement of defective work done. The potential for Arris to be put on list of barred contractors was explained. Raising of the propane tanks – a plan should be forthcoming

Voucher Approval

Marvin called for approval of vouchers, Connie seconded the motion to approve vouchers; approved unanimously.

Bills to be Paid

Marvin moved, Connie seconded. Motion carried to pay bills.

Arch Insurance (Disability) was paid earlier this year; that check will be voided

Committee Reports

Programming

Discussed:

Scheduling multiple session/series programs, look into offering repair café sessions; they take a lot to orchestrate but are well-received at libraries that offer them.

Buildings and Grounds

One bid received for stage installation

Rebidding generator

Todd Sonnenschine awarded bid to paint Prince St. side of building exterior

Book Arch still not returned. Solution forthcoming

Personnel

Committee met to discuss raises, bonuses and other considerations. Information will be used by Mary Paige in determining budget to be presented at August meeting

Director’s Report

New Business

Marvin moved to second the nomination made by the Liberty Library Board of Trustees to put forth Sherry Silver of Liberty as nominee for the RCLS Board. The motion was seconded by Marcia Raponi. Motion passed unanimously.

Bid for stage

Given timeline on grant awarded we need to get this done. $51,750 was awarded. 90% ($46,575) has been received and is included in the library Capital Fund account. Remaining 10% ($5,175) to be delivered upon completion of the project. Difference between grant funding and $202,000 will be paid from Capital Fund.

Resolution : “We vote to accept Bid not to exceed $202,000 pending receipt of favorable references”. Steve motioned, Connie seconded.

Sari and Connie completed Harassment training 7/10/19 in Forestburgh

Stats

Summer Sundays (June thru September this summer); to decide if will continue with 4 months or go back to 2 months of opening on Sundays in 2020.

Youth Services

Applications for an RCLS award for both a Children’s and a Young Adult program were

submitted to RCLS.

IT

Jonathan is pursuing lots of worthwhile projects and trainings

Motion to Adjourn

Made by Sari, seconded by Christine

Adjourned 5:45pm Next meeting 8/18/2019 Thursday, 4:30pm.

Respectfully submitted,

Sari Rosenheck