Ethelbert B. Crawford Public Library

Trustee Meeting

October 18, 2018 Minutes

The meeting was called to order at 5:32 pm by President Lynn Skolnick. Other trustees present were Marcia Raponi, Steve Sharoff and Marvin Rappaport, as well as Mary Paige Lang-Clouse, Director. Absent were Sari Rosenheck, Christine Cavello, and Connie Keller.

Approval of the minutes of September 20 passed unanimously after Marcia moved and Steve seconded.

There were two items of correspondence; note from the Rhulen Family Foundation with a contribution to the Friends of the Library, and a congratulatory note from Assemblywoman Aileen Gunther on our mural project which was featured on the front page of the Democrat. The article spelled out how two Monticello high school students worked closely with their art instructor to design this meaningful and moving work of art that will permanently adorn the wall facing the entrance so all who enter and exit can see and react to its message of community involvement.

Marcia moved that vouchers be approved and Marvin seconded; passed unanimously. Steve moved to pay all bills including NYSHIP bill which arrived late in amount of $4,294.59. Marcia seconded the motion and it passed unanimously.

Committee Reports

Program Committee has confirmed excellent programming for rest of October and November, with a few more in December. Programs include Hospice, Vegetarianism, Astronomy, and Classic Movies.

Policy Committee working on policies for Outdoor Space, Emergency/Disaster Plan, Sexual Harassment, Displays/Exhibits and Challenging Library Material. Procurement Policy presented was adopted by unanimous vote after motion by Marvin, seconded by Steve; Investment Policy presented was adopted by unanimous vote after motion by Steve, seconded by Marvin.

Youth Services Report was presented in writing by Cheryl Jones.

IT Report was presented in writing by Jonathan Sager, new Library Multi-Media Technician.

Friends of the Library met recently attended by Steve. Friends committed $3,000 of their funds for the storage shed to be placed in the rear of library property. Mary Mancuso will be honored as Friend of the Year on October 23 at 6 pm.

Director’s Report was presented by Mary-Paige (see separate written report).

Building Committee is handling details for ordering the storage shed. The committee is also following up on fixing continuing leaks on Broadway side of building.

Old Business

2019 EBCPL Budget was approved 87-14 as were trustees up for re-election, Steve, Marvin and Connie for three year terms.

Landscape Project continues with work being done to bring us in compliance with our overall plan.

DASNY Punch List - unfinished items continue to get attention. We continue to wait on DASNY, Arris and Architecture Plus on redesigning or repainting plans for the side entry posts that have been a value engineering debacle and as a result an eyesore since we moved into the building 3 years ago.

Motion to accept Rotolo bid of $14,800 for installation of wired CO2 detectors - approved after motion by Marcia and second by Steve.

Motion to approve Steve as token holder for Catskill-Hudson Bank was approved after motion by Marcia and second by Marvin.

New Business

Policy on Sexual Harassment and Discrimination will consider and approve by Board at its next meeting in November. Staff and Trustees will each attend separate training seminars sponsored by RCLS.

Motion to adjourn at 6:52 pm made by Steve seconded by Marcia and adopted.

Respectfully submitted by Marvin Rappaport.